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OneDrive vs SharePoint

The first question that typically comes up when moving files to Microsoft 365 is this: what’s the difference between OneDrive and SharePoint? Which files should I put where?

Permissions

The most important difference is the default permissions. In short, files that are for just you should be in OneDrive. Files that are for others should be in SharePoint. OneDrive is individual by default. SharePoint is shared by default.

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Web Browser: Microsoft Edge vs Chrome

It should come as no surprise that my web browser of choice is Microsoft Edge, given Microsoft’s offering is my choice in almost everything (except Microsoft News which I don’t like at all).

This was not always true. The previous version of Edge was not great for me. Internet Explorer before it was very bad, not just for me but pretty much everybody. That changed when Microsoft opted to rebuild Edge based on the Chromium open-source code base. It now has all the best parts of Google Chrome including themes, extensions, and the rendering engine.

On top of that, it does a few things I like better than Chrome.

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Accessibility in WordPress

Accessibility is an important part of designing a website. You want your site to be usable to as many people as possible, right? Here are some things to consider as you develop a WordPress site to make it as accessible as you can.

Testing with WAVE

The best tool for testing out a website is the WAVE evaluation tool, which is available as an extension for your browser. It will scan the code of the page and tell you any accessibility problems it finds, flagging them with different levels of seriousness. It also has a section for contrast issues when the foreground colour of text is too close to the background colour.

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The OneDrive Family Plan Loophole

When you get a Microsoft 365 Home plan, you get 1TB of OneDrive storage per user. That’s a good amount of storage, but you might want more. For example, I have a lot of photos going back almost 20 years. Tens of thousands of photos. A significant subset of those also have copies of the original RAW file taken from the DSLR, which are much larger. 1TB is a lot, but it’s reasonable that even for typical consumer purposes you might hit your limit.

Microsoft Office logo

Fortunately, there is a bit of a loophole that you can get up to 6TB of storage at a very reasonable price.

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Visual Studio Code: Remote SSH Development

One of the greatest improvements to my website development workflow came the day I discovered I could directly code on a web server in Visual Studio Code. Before this realization I was opening files with FileZilla, which worked but took a few clicks for each change:

  1. Browse to file in FileZilla
  2. Double-click to prompt opening in Code
  3. Switch over to Code, make changes, and save the file
  4. Switch back to FileZilla
  5. Say yes on the prompt to upload the change
  6. Test in browser to see if it did what I wanted it to do
  7. Repeat 3-6 if necessary for next change
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Using GitHub from Visual Studio Code

Working in Visual Studio Code but need that connected to your GitHub repository? No problem. Getting connected to GitHub from Visual Studio Code is straightforward. It’s also possible to connect to other Git servers, but the authentication process is a bit more complicated, so I’ll stick to GitHub which is now my primary code repository. I’m also sticking with Windows, but the general idea is the same for other platforms with Code.

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Microsoft Search: Introduction

Microsoft Search may be the most underrated feature available as part of Microsoft 365. Maybe that’s because Microsoft themselves haven’t been promoting it that heavily, or maybe it’s because it is associated with Bing, the mention of which usually prompts the question “Bing still exists?” But those people are missing out on the potential productivity benefits that comes from having one search tool to find your data across all your Microsoft systems as well as yes, public Bing search.

This was a common scenario for me in my previous job: I’m trying to help a client with an error they’re encountering. I have an error code or message to work with. I copy the error text into a new tab in my browser and hit enter to run a search. My results will include any company resources, e.g. if we’ve documented this problem before, or chatted about it in Teams. It will also include public Bing results. This makes it a one-stop shop to check the work resources first and then move on to public results if there isn’t anything.

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PowerShell: Updating Site Scripts and Designs

This post begins a series on SharePoint site provisioning, unpacking some of the problems I’ve faced and overcome in building SharePoint site provisioning solutions.

Site scripts and site designs are a great feature of SharePoint. They allow for developing and using templates on SharePoint sites that can do many useful things like:

  • Create a list or library
  • Apply column or view formatting on a list or library
  • Apply a site logo image
PowerShell icon
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Desktop Sync Files Across OneDrive and SharePoint

What Goes Where?

The first question to consider when planning a file structure in Microsoft 365 is what files go where. That’s more complicated in an online cloud collaboration system than it is for one person on the computer. It needs to make sense for everybody and it needs to be able to easily maintain proper permissions.

OneDrive icon: a blue cloud

My typical guidance is this: it comes down to who owns the file. If the file is just for you, go ahead and put it in your OneDrive with whatever folder structure you want. But if the file is for others to also access, it should be in SharePoint with a group owning it.

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CiviCRM: Overview

The platform I worked with more than any other in my previous job was CiviCRM. CiviCRM is an open-source CRM system aimed primarily at non-profits that builds on top of an existing WordPress, Joomla, or Drupal website. Drupal is the most powerful because Drupal has great permissions control already and CiviCRM can tie in to those, but the others are fine, too.

CiviCRM logo and wordmark

After a few years, I have a pretty good sense of the strengths and weaknesses that CiviCRM offers and will do a quick breakdown here.

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